+ IHM Maintenance
KEEP YOUR IHM CURRENT, TRACEABLE AND AUDIT-READY.
ComplyEdge can automate every step of IHM Maintenance — from supplier requests to deck plan tracking to one-click report generation. Your fleet is survey-ready at any time, without manual chasing.
// HKC and EU SRR — in force and actively enforced
Your next survey could be 6 months and your next PSC inspection a day away. Your IHM takes weeks or months to build. The clock is running.
// The Problem
What IHM Maintenance looks like without ComplyEdge.
Total annual cost for a 10-vessel fleet: 300–500 person-hours. Survey prep alone: 2–4 weeks every 5 years.
01
Email Chains
Manual emails sent to dozens of suppliers. No expert selection, no standard format, no tracking, no version control — follow-ups by hand over weeks, suppliers replying with wrong formats or expired documents.
02
Excel Spreadsheets
A master spreadsheet tracks responses, updated by one person over years — quickly becoming unclear and out of date. No team-wide visibility, no reminder management, no real compliance status.
03
PDF Attachments in Folders
Documents stored as email attachments in shared mailboxes. Finding a specific document before a survey requires manual searching. References between order items and supplier documents are non-existent. Version control is non-existent.
04
Paper-Based Onboard Records
Crews track hazardous material items and their locations on paper forms or Word documents, emailed to shore periodically and manually compiled before each survey. Losing track and accuracy is unavoidable.
05
Manual Report Preparation
Before each Class survey, a team member spends days or weeks collating documents, verifying completeness, identifying changes and formatting a comprehensive report. Time-consuming, error-prone and stressful.
06
Consultant Dependency
Many operators pay an external consultant using the same email and Excel methods — or applying wrong approaches and outdated requirements. Higher cost, wasted effort and no direct visibility into compliance status.
// How It Works
Nine steps from purchase order to certified report.
Every step is automated, tracked and traceable. No manual intervention between data import and report generation — the GSR Services expert team handles document review.
01
Data Import & Relevancy Check
Upload purchase order data via the standard template. Every item is automatically evaluated for IHM relevance against expert categorisation rules — no manual sorting, no missed items.
02
Automated Supplier Requests & Follow-Ups
Each supplier receives a personalised portal link automatically — no account creation required. Requests go out immediately on setup, targeted to every relevant supplier across your fleet.
03
Supplier Portal & Document Upload
Suppliers open their portal link in any browser and upload their MD and SDoC in under 5 minutes. One common SDoC covers all products across all orders. Templates provided if needed.
04
Expert Review by GSR Services
Every uploaded document is reviewed by the GSR Services IHM specialist team — format, template, material declarations and regulatory requirements. Accepted or rejected with specific reasons. Errors caught before they reach a surveyor.
05
Automatic Reminders Until Resolved
Non-responding suppliers receive automated reminder emails at configured intervals. Response rates and overdue items visible in the dashboard at all times — no manual follow-up needed at any stage.
06
Real-Time Dashboard & Survey-Ready Report
Live compliance status across all vessels and suppliers — pending, in review, completed, overdue. When ready: one click generates a fully formatted, class-accepted IHM Maintenance Report in seconds, in English or German.
// No in-house IHM specialist required. The GSR Services expert team is embedded in the platform.
// Manual vs. ComplyEdge
What changes when you stop doing it manually.
The same compliance result. A fraction of the time, risk and administrative burden.
Manual
ComplyEdge
✕
Initial Setup
4–8 months from scratch. Manual supplier identification, email outreach and document chasing at own cost.
✕
Survey Report
2–4 weeks of manual collation and Word formatting before each 5-year survey.
✕
Supplier Response
40–60% first-round response. Multiple manual follow-up rounds over weeks.
✕
Annual Burden
300–500 person-hours per year for a 10-vessel fleet. Requires a specialist or costly consultant.
✕
Expert Review
Fleet manager reviews every document without guaranteed IHM expertise. Errors found at survey.
✓
Initial Setup
1–3 days per vessel. GSR Services handles configuration — first requests sent automatically on setup.
✓
Survey Report
One click. Fully formatted PDF in seconds, English or German — no preparation phase.
✓
Supplier Response
Higher response rates. No account needed — any browser, under 5 minutes.
✓
Annual Burden
Estimated 200–400 hours saved per year. No in-house IHM specialist required.
✓
Expert Review
Every document reviewed by GSR Services IHM specialists — errors caught before they reach a surveyor.
// Let’s Connect
FROM SCATTERED DECLARATIONS TO CONTROLLED COMPLIANCE.
ComplyEdge
Maritime compliance documentation — IHM Maintenance, MD/SDoC Management and IHM Development on sovereign German infrastructure.
— info@complyedge.de
— +49 561 9402 6666
— Am alten Rathaus 5a, 34253 Lohfelden
// Services
IHM Maintenance
Keep your IHM current
Material Declaration & SDoC
Manage supplier documentation
IHM Development
Build IHM Part I from scratch
